🔒 Privacy Policy – Altascreening

Effective date: 13/04/2025

At Altascreening, we are committed to protecting your personal data and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect the personal and health-related information you provide to us.

1. Who We Are

Altascreening is a UK-based health screening provider delivering mobile, preventative health checks across schools, workplaces, sports organisations, and communities.

We are the data controller responsible for your personal information under this Privacy Policy.

Company Name: Altascreening Ltd
ICO Registration Number: [Insert your ICO registration number]
Email: Admin@altascreening.co.uk

2. The Information We Collect

We collect and process the following categories of personal data:

a. Personal and Contact Information

Name

Date of birth

Address

Email address

Phone number

b. Health Information (Special Category Data)

Blood pressure, cholesterol, HbA1c, BMI, waist circumference, grip strength, and other screening results

Lifestyle information (e.g., smoking, diet, physical activity)

c. Consent Forms & Communications

Signed screening consent forms (digital or paper)

Communication logs and feedback you provide

3. How We Use Your Data

We process your data for the following purposes:

To provide you with personalised health screening reports

To communicate with you regarding your results and any follow-up actions

To generate anonymised group health summaries for schools, companies, or organisations (no names or identifying details)

To meet regulatory and legal obligations under health and safety or safeguarding legislation

For internal quality assurance, auditing, and service improvement

4. Legal Basis for Processing

We process personal data under the following lawful bases:

Consent – for health screening participation and report generation

Legal obligation – to comply with safeguarding or occupational health requirements

Legitimate interest – to provide anonymised group health data to clients and improve our services

Vital interests – in cases where we may identify a serious risk to your health

5. How We Store and Protect Your Data

All data is stored securely on encrypted systems compliant with NHS Digital and UK GDPR standards.

Access to data is restricted to qualified healthcare professionals only.

Physical documents (e.g. consent forms) are securely stored and destroyed according to retention policy.

Group data summaries are anonymised and cannot be linked to any individual.

6. Data Sharing

We do not sell or share your personal information with third parties for marketing.

We may share your health data with:

Your registered GP (only with your consent or if clinically required)

Emergency services (if a serious health issue is discovered during screening)

Regulatory bodies (if required by law)

7. Data Retention

We retain personal and health data for a period of up to 1 years, unless longer retention is required by law or clinical regulation. After this period, all records are securely deleted or destroyed.

8. Your Rights

Under the UK GDPR, you have the right to:

Access the data we hold about you

Request correction of incorrect or incomplete data

Request erasure of your data (where legally applicable)

Withdraw your consent at any time

Object to the processing of your data

Lodge a complaint with the ICO if you believe your rights have been violated

You can exercise your rights by contacting: admin@altascreening.co.uk

9. Cookies

Our website may use essential cookies to improve user experience. We do not use tracking or advertising cookies without your consent.

10. Changes to This Policy

We may update this policy from time to time. Any changes will be posted on this page with the new effective date.

11. Contact Us

If you have questions about this policy or how your data is handled, please contact:

Data Protection Lead
Email: hello@altascreening.co.uk
Address: [Insert business address]